Job Description

Receptionist

JOB-10043786

Anticipated Start Date

3/31/2025

Location

Medford, OR

Type of Employment

Contract-to-Hire

Employer Info

They are North America’s largest and most respected construction and engineering organization. They take on important projects in every size. They are committed to conducting our business to the highest levels of integrity, ethics, and compliance with the law. The Company has sustained for nearly 130 years as an organization built on honesty and truthfulness. Their success allows us the opportunity to help others achieve their goals. They are committed to helping communities by involving Disadvantaged Business Enterprises, Minority Business Enterprises and Women Owned Business Enterprises on our projects. The Company has projects that involve all of the following business markets: Building, Industrial, Mining, Oil, Gas & Chemical, Power, Transportation and Water.

Job Summary

We are currently looking for a proactive Receptionist to support our locations in Medford & White City, OR. Position will provide exceptional office administration support to a fast paced construction project with high expectations. Office administration support duties may include: maintaining office systems, supplies, payroll processing, accounts payable, document management, owner billings/account receivables, office clerical/support services, printing, mail distribution, messenger services, expense reporting, greeting visitors, answering phones along with other assigned tasks.

Job Description

• Be present at front desk to greet and guide visitors and new employees
• Receive and route incoming packages and mail
• Answer phones and emails in a timely and professional manner
• Schedule conference rooms for a variety of meetings, order catering as needed
• Update office & personnel contact information
• Assist site management staff with numerous clerical duties
• Operate office equipment such as photocopiers, fax machines, and scanners, as well as assist vendors with the same
• Data entry and tracking
• Collect/Reconcile BTA & Travel Charges; assist leadership with completing expense reports
• Process shipping/receiving
• Request gift card logs & entry
• Order and stock office supplies for both office locations
• Perform other duties as assigned by management

Skills Required

• 3+ years of Administrative experience required
• Valid Driver’s License.
• Supply management and inventory control experience.
• Organizational skills.
• Tracking budget expenses.
• Reporting skills.
• Attention to detail.
• Excellent customer service skills and a positive, can-do attitude.
• Professional phone manner.
• Must be proficient in Microsoft Word, Excel, and Power Point.
• Flexibility in schedule – early/late as needed.
• Ability to juggle multiple projects/assignments.
• Ability to work with various personalities.
• Other software package experience that is preferred includes SharePoint, Concur, Bluebeam.
  

Education/Training/Certifications

• High School Degree or GED

Additional Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

Pay Rate/Salary

• Base Compensation: $25/hour - $30/hour (Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location.)

“We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, national origin, citizenship, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law.”

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