Job Description

Business Office Manager

NATICK, MA

Aila is redefining how enterprise retailers, healthcare providers, and more serve their customers through our platform of high-performance self-service solutions. With customers like Alaska Airlines, LabCorp, and Quest Diagnostics, we’re transcending the limitations and expense of legacy systems with faster, smarter, and more intuitive customer and employee-facing experiences.

We’re an entrepreneurial and fun-loving team dedicated to building a great company as we enter into our next phase of growth.

Position Details

We’re looking for a well-organized, self-motivated candidate with an entrepreneurial spirit to help run our rapidly growing business. This is a big role with tremendous impact on our culture and growth – in addition to general office management tasks, the BOA will also provide administrative support to finance and operations. The successful candidate will possess the ability to execute deliverables and manage multiple projects at a high level and will have an affinity for finance, operations, and technology.

Key Responsibilities:

Office Management:

• Answering phones & greeting visitors
• General office organization
• Company culture
• Event planning

Accounting:

• Review invoices for appropriate documentation prior to payment
• Perform invoice and general-ledger data entry
• Execute credit card reconciliation and track receipts
• Perform daily cash management duties, including the recording of bank deposits, updating and distribution of cash receipt logs, and posting of cash to the accounts receivable general ledger
• Monitor and collect accounts receivable by contacting clients via telephone, and email.
• Assist Controller as needed

Qualifications:

• Bachelor's degree with a focus on business administration or a technical focus preferred
• Understanding of basic principles of finance, accounting, and bookkeeping
• Superb time management skills and detail orientation
• Ability to maintain confidentiality of company and partner information
• Proficiency with any of the commonly used accounting ERP systems
• Demonstrated computer skills. Proficiency with Microsoft Office - including PowerPoint, Word and Excel - and Google-suite
• Ability to commute to Aila HQ office (in Natick)

Please send a resume to [email protected] . No phone calls and no agencies, please!

Aila Technologies is an equal-opportunity employer. All employment decisions are solely based on business needs, job requirements and individual qualifications without regard to race, gender, religion, ethnicity, age or any other status protected by the laws and regulations where we operate.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Commute:

• Natick, MA 01760 (Required)

Work Location: In person

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