Job Description

Position title

Business Administrator

Description

The Business Administrator position at Wikimotive functions in a hybrid role supporting the executive team in the area of finance and the Wikimotive team as a whole in the areas of HR and office management. The ideal candidate is looking to grow as we grow and enjoys a fun but fast paced environment. This position is a 8am-5pm position Monday to Friday and in an in-office position.

About Wikimotive:
Wikimotive is a boutique digital marketing agency serving clients across North America. We pride ourselves on being both results-driven and culture-centric. As such, an ideal candidate would be one who contributes on multiple fronts––offering both the required skill-sets and a willingness to be a part of a great team. They will be motivated, proactive, embrace expectations of accountability, and have a strong commitment to excellence in all that they do.

Responsibilities

Finance Support:

• Administrative finance work including matching paid checks to invoices, filing of paid invoiced and enveloping/mailing of paid checks
• Filing and management of client contract paperwork
• Filing of completed payrolls
• Filing and management of receipts and documents
• Bank deposit runs
• Light accounts payable/receivable entry in QuickBooks Online.

Human Resources Support:

• Undertakes onboarding responsibilities for new employees and subcontractors.
• Acts as a liaison with new hires and subcontractors.
• Ensures all personnel files, paper or digital, are complete and up to date for HR and payroll.
• Coordinates updates of employee handbook quarterly.
• In coordination with the executive team, confirm medical payroll deductions are accurate.
• Assists Wikimotive team as a point of contact for general HR and benefit questions, address and personal information change.
• Supports the executive team with projects, audits, performance reviews, benefits open enrollment, etc.
• Coordinates business registration in states with remote employees

Office Management:

• Participate in the planning of company events such as quarterly meetings/holidays events.
• Maintain a safe, secure, and pleasant work environment
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
• Support Senior leadership in special projects as needed.

Job Benefits

• Job Type: Full-time
• Salary: $45,000-$54,000 based on experience and qualifications
• 401(k) with company match
• Health insurance
• Flexible time off policy

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